CONTACT US- Seattle ISPI

The following position is open: See below.

If you are a leader looking for an opportunity to hone your skills while helping to mold the future or our chapter, please volunteer to help us w open position by contacting Dan Hardin at info@seattleispi.org.

President
Past President	Dan Hardin	Daniel.E.Hardin@uscg.mil
VP of Programs
VP of Program Logistics	Danna Simuel
VP of Communications	Dan Hardin	Daniel.E.Hardin@uscg.mil
VP of Finance
VP of Membership
Webmaster
Secretary

Seattle ISPI Board Roles and Responsibilities President - Develop and maintain chapter Constitution and By-Laws - Facilitate board meetings - Prepare board meeting agenda, set date/times/locations - Open/welcome attendees to monthly meetings - Write website president’s message - Represent Seattle chapter to national ISPI - Provide vision and direction for chapter in concert with chapter mission - Collaborate with VP Business/Community Outreach to define and implement evangelistic outreach - Drive the annual Election process for board officers - Document all processes and procedures in your area of responsibility - Time commitment: 2-3 hr/month plus meetings VP Finance - Make bank deposits - Reconcile bank statements - Pay bills - Pay reimbursements - Create and deliver financial reports - Maintain check register - Document all processes and procedures in your area of responsibility - Time commitment: 2-3 hr/month plus meetings VP Programming - Determine programs—find workshop speakers/presenters. - Plan annual workshop - Evaluate speaker proposals for workshops - Work out the details for presenters and last minute confirmations. - Obtain/create presenter’s topic description and presenter bio and submit to the VP of Communications three weeks before meeting date - Arrange for out-of-town presenter accommodations and travel arrangements - Consult with board (VP of Finance) on costs that impact budget before making commitments/expenditures over $200 - Introduce presenters at meetings. - Create and maintain bio template for presenters - Send thank you with presenters - Plan /create HPI core curriculum in collaboration with chapter president - Work with Program Logistics on issues meeting issues - Document all processes and procedures in your area of responsibility - Time commitment: 5-6 hr/month plus meetings VP Program Logistics - Locate and secure workshop and meeting facilities collaborating with VP of Programming. - Arrange for catering/food for workshops and meetings and get approval for any expenditures over $300 - Create meeting sign-in sheets showing paid members - Print appropriate announcements/flyers for meetings (provided by VP of Communications. Get these from VP Communications. - Provide directions to meeting locations when needed - Secure thank you gifts and ensure that there is supply and bring to meeting - Assure greeting table supplies are at each meeting (i.e. badges, pens, all handouts—coordinate with the VP of Communications for current copies) - Develop/maintain program/speaker evaluation process - Administer evaluation of workshops and meetings, compile evaluation data and send to meeting presenter and board members - Own/manage a resource table (decide what’s appropriate and not, print and make available at events) - Assist VP Membership with meeting/event sign-in - Document all processes and procedures in your area of responsibility - Time commitment: 8-9 hrs./month plus meetings VP Business/ Community Outreach - Build relationships with corporations, professional organizations, schools, universities for the purposes of: - Introduce them to who we are—presentations - Identify potential members/speakers - Advertise our programs - Explore/develop corporate sponsorship program - Explore opportunities to partner with non-profits to do project work - Document all processes and procedures in your area of responsibility - Time commitment: 7-9 hr/month plus meetings VP of Communications - Manage ongoing communication strategy - Maintain a electronic master of all ISPI chapter documents - Create marketing collateral - Create and send meeting/event communiqués describing meetings/events - Send/forward all outbound information/communiqués to VP Web/Data Management for posting on the website - Send meeting invitations and reminders to chapter meetings via Cvent - Send workshop/meeting collateral/communiqués from VP Web/Data Management for posting on a payment-collection site, if applicable (e.g. Acteva) - Create miscellaneous written materials as needed - Manage job opportunity announcements process - Review/revise and approve announcements to VP Web/Data Management posting on website - Send/forward e-copies of all meeting collateral to VP of Program Logistics 1 week prior to meeting for reproduction - Document all processes and procedures in your area of responsibility - Time commitment: 5-6 hr/month plus meetings VP of Membership - Manage/staff the welcome table at workshops and meetings —collect workshop/meeting fees. - Balance out at end of evening and forward to VP of Finance. - Send meeting attendance email to board (# visiting, # new members, total attendance) following event. - Respond to questions from members/others about the chapter - Provide information on how to become members - Send current meeting schedule if requested - Refer inquiries to other board members as needed - Ensure all new members receive information packets (work with Communications VP to keep information updated and current) - Maintain supply of red ISPI folders—get from ISPI National - Manage overall membership process - Develop and maintain a marketing/recruitment strategy - Ensure accurate list of all current members and list of interested NON members within Cvent - Create/maintain new membership form - Load all new member forms into Cvent - Manage workshop/meeting registration table - Bring a sign in sheet to each meeting with a list of members - Welcome meeting attendees and assist with sign-in - Load attendees from each meeting into Cvent within a day or two after a chapter meeting or workshop - Document all processes and procedures in your area of responsibility - Time commitment: 7-9 hr/month plus meetings Webmaster - Responsible for membership directory - Web-based forms - Manage Seattle ISPI website - Chapter newsletter (future) - Post workshop/meeting collateral from VP Communications - Post registration info. on applicable payment-related website (e.g. Acteva) for all event communiqués - Set up and/or manage payment-related website (e.g. Acteva) relationship for Credit Card processing of Membership dues/Meeting fees - Assist VP Membership with membership-related issues on the website - Document all processes and procedures in your area of responsibility - Time commitment: 14-15 hr/month plus meetings President Elect - Cover meetings for president as needed - Assist President and Board Members as needed - Document all processes and procedures in your area of responsibility - Time commitment: 3-4 hr/month plus meetings