The following positions are open:

If you are a leader looking for an opportunity to hone your skills while helping to mold the future or our chapter, please volunteer to help us w open position by contacting Dan Hardin at info@seattleispi.org.

---

Here are the positions (in red) that need to be filled before we can get started...

Open - President
Dan Hardin- Past President
Open - VP of Membership
Open - VP of Programs
Open - VP of Finance
Dan Hardin - VP of Communications
Danna Simuel - VP of Logistics
Open - Secretary


If you are a leader looking for an opportunity to hone your skills while helping to mold the future or our chapter, please volunteer to help us with any of the open positions by contacting Dan Hardin at info@seattleispi.org.

 

President
- Develop and maintain chapter Constitution and By-Laws
- Facilitate board meetings
- Prepare board meeting agenda, set date/times/locations
- Open/welcome attendees to monthly meetings
- Write website president’s message
- Represent Seattle chapter to national ISPI
- Provide vision and direction for chapter in concert with chapter mission
- Collaborate with VP Business/Community Outreach to define and implement evangelistic outreach
- Drive the annual Election process for board officers
- Document all processes and procedures in your area of responsibility
- Time commitment: 2-3 hr/month plus meetings

VP Finance
- Make bank deposits
- Reconcile bank statements
- Pay bills
- Pay reimbursements
- Create and deliver financial reports
- Maintain check register
- Document all processes and procedures in your area of responsibility
- Time commitment: 2-3 hr/month plus meetings

VP Programming
- Determine programs—find workshop speakers/presenters.
- Plan annual workshop
- Evaluate speaker proposals for workshops
- Work out the details for presenters and last minute confirmations.
- Obtain/create presenter’s topic description and presenter bio and submit to the VP of Communications three weeks before meeting date
- Arrange for out-of-town presenter accommodations and travel arrangements
- Consult with board (VP of Finance) on costs that impact budget before making commitments/expenditures over $200
- Introduce presenters at meetings.
- Create and maintain bio template for presenters
- Send thank you with presenters
- Plan /create HPI core curriculum in collaboration with chapter president
- Work with Program Logistics on issues meeting issues
- Document all processes and procedures in your area of responsibility
- Time commitment: 5-6 hr/month plus meetings


VP Program Logistics
- Locate and secure workshop and meeting facilities collaborating with VP of Programming.
- Arrange for catering/food for workshops and meetings and get approval for any expenditures over $300
- Create meeting sign-in sheets showing paid members
- Print appropriate announcements/flyers for meetings (provided by VP of Communications. Get these from VP Communications.
- Provide directions to meeting locations when needed
- Secure thank you gifts and ensure that there is supply and bring to meeting
- Assure greeting table supplies are at each meeting (i.e. badges, pens, all handouts—coordinate with the VP of Communications for current copies)
- Develop/maintain program/speaker evaluation process
- Administer evaluation of workshops and meetings, compile evaluation data and send to meeting presenter and board members
- Own/manage a resource table (decide what’s appropriate and not, print and make available at events)
- Assist VP Membership with meeting/event sign-in
- Document all processes and procedures in your area of responsibility
- Time commitment: 8-9 hrs./month plus meetings

VP Business/
Community Outreach
- Build relationships with corporations, professional organizations, schools, universities for the purposes of:
- Introduce them to who we are—presentations
- Identify potential members/speakers
- Advertise our programs
- Explore/develop corporate sponsorship program
- Explore opportunities to partner with non-profits to do project work
- Document all processes and procedures in your area of responsibility
- Time commitment: 7-9 hr/month plus meetings

VP of Communications
- Manage ongoing communication strategy
- Maintain a electronic master of all ISPI chapter documents
- Create marketing collateral
- Create and send meeting/event communiqués describing meetings/events
- Send/forward all outbound information/communiqués to VP Web/Data Management for posting on the website
- Send meeting invitations and reminders to chapter meetings via Cvent
- Send workshop/meeting collateral/communiqués from VP Web/Data Management for posting on a payment-collection site, if applicable (e.g. Acteva)
- Create miscellaneous written materials as needed
- Manage job opportunity announcements process
- Review/revise and approve announcements to VP Web/Data Management posting on website
- Send/forward e-copies of all meeting collateral to VP of Program Logistics 1 week prior to meeting for reproduction
- Document all processes and procedures in your area of responsibility
- Time commitment: 5-6 hr/month plus meetings

VP of Membership
- Manage/staff the welcome table at workshops and meetings —collect workshop/meeting fees.
- Balance out at end of evening and forward to VP of Finance.
- Send meeting attendance email to board (# visiting, # new members, total attendance) following event.
- Respond to questions from members/others about the chapter
- Provide information on how to become members
- Send current meeting schedule if requested
- Refer inquiries to other board members as needed
- Ensure all new members receive information packets (work with Communications VP to keep information updated and current)
- Maintain supply of red ISPI folders—get from ISPI National
- Manage overall membership process
- Develop and maintain a marketing/recruitment strategy
- Ensure accurate list of all current members and list of interested NON
members within Cvent
- Create/maintain new membership form
- Load all new member forms into Cvent
- Manage workshop/meeting registration table
- Bring a sign in sheet to each meeting with a list of members
- Welcome meeting attendees and assist with sign-in
- Load attendees from each meeting into Cvent within a day or two after a chapter meeting or workshop
- Document all processes and procedures in your area of responsibility
- Time commitment: 7-9 hr/month plus meetings

Webmaster
- Responsible for membership directory
- Web-based forms
- Manage Seattle ISPI website
- Chapter newsletter (future)
- Post workshop/meeting collateral from VP Communications
- Post registration info. on applicable payment-related website (e.g. Acteva) for all event communiqués
- Set up and/or manage payment-related website (e.g. Acteva) relationship for Credit Card processing of Membership dues/Meeting fees
- Assist VP Membership with membership-related issues on the website
- Document all processes and procedures in your area of responsibility
- Time commitment: 14-15 hr/month plus meetings

President Elect
- Cover meetings for president as needed
- Assist President and Board Members as needed
- Document all processes and procedures in your area of responsibility
- Time commitment: 3-4 hr/month plus meetings